How Outdated Print Devices Can Cost You Money in 2024?

Every workplace relies on hardware options to tackle their day-to-day tasks and keep everything streamlined. One of the most common hardware found in every workplace is the printer. However, when it comes to printing, every workplace has different needs. Some have a high volume of print jobs every day while others may have fewer printing tasks. Despite the workload, printers can cost business owners unpredictable expenses.

While printing expenses are inevitable, some reasons cause unnecessary financial stress. One of the most common reasons behind this is the workplaces that are still using outdated print devices. Outdated printer models use the old technology which leads to unnecessary cuts in your monthly office expenses. There are various ways that outdated printers cost you extra money.

Let’s dig further into this and explore how outdated print devices can cost you money.

5 Ways Outdated Print Devices Can Strain Your Budget

Printers have various factors associated with them that contribute to an increase the monthly printing expenses. This includes frequent part replacements, high consumption of printing supplies and power, fatal hardware/software failures, and other factors. All these can pile up to cost business owners an unpredictable amount of money every month. This article will further explain all this in-depth, scroll down to learn more.

Here are 5 ways your old printers are putting an unnecessary burden on your budget.

1. Frequent Part Replacements

If your printer is years old, its manufacturer has most probably stopped making the replacement parts for that specific model. As a result, you won’t be able to replace the old parts of your printer that are affecting its efficiency. Additionally, without the proper parts, repairing the printer becomes comparatively more difficult and costly.

Also, if you process print jobs for your clients, they will hesitate to sign a contract with you. This can prevent you from growing your revenue while costing you additional money with expensive repairs. Considering this, business owners refer to Xerox UAE suppliers to get the latest printer models for their workplace and minimize their expenses.

2. Use of Toner and Energy

One of the most important factors and the main culprit behind high printing expenses is the use of toner and energy. Having a sustainable printer that uses the power and printing supplies efficiently is the key to lower expenses. However, when you are using an outdated printer this becomes nearly impossible.

This is because a 10-year-old printer can roughly give you 5,000 pages per cartridge. Comparatively, the latest printer can give you more than 20,000 pages per cartridge. This is a big difference and it can minimize the need for frequent consumables replenishment. Along with this, the latest printers use less energy which further reduces the expenses.

Read also: How to Choose the Right Fabric Printer Solution for Your Needs

3. Slowed Processing

Most workplaces have high-volume print jobs which require a significant amount of processing time. If you are using outdated printers you will most likely have a very slow processing speed due to old technology. As a result, you will be forced to use multiple printers to fulfill your tasks on time.

Having multiple printers at every desk may seem tempting but it can strain your budget in the long run. More printers mean, more frequent consumables replenishment and high energy consumption. All this can pile up and add a significant cut to your monthly printing expenses.

4. Risk of Hardware/Software Failures

Old hardware has a high risk of software and hardware failures. This is another factor that can strain your budget drastically. A software or hardware failure can halt your daily operations which will require you to immediately repair your devices. These repairs can be very costly, specifically hardware failures.

In contrast, when you have new-age printers, they are designed to serve your needs for a long-lasting period. They are equipped with the latest technology that makes them less prone to software and hardware issues. As a result, your devices always remain functional and without any risk of going down.

Read also: Streamline Your Business with Udyam Certificate Printing

5. Limited Features and Functionality

One of the major drawbacks of outdated hardware is it only offers limited features and functionality. As a result, companies have to buy different devices to fulfill their needs like scan, print and copy. This doesn’t only lead to high upfront costs but also increases your company’s power consumption.

Comparatively, the latest printer models are built for multipurpose and they are packed with unlimited features. These features keep your printing department streamlined and all your tasks executed seamlessly. One printer can simultaneously tackle multiple tasks which increases employee efficiency and reduces expenses. For this, you get in touch with Xerox UAE suppliers to get multipurpose printers with powerful features.

Are You Tired of Your Outdated Printers?

Don’t let old-age printers affect your workforce productivity and cost you unnecessary expenses. You can refer to professional suppliers to get the latest printers that lower your expenses. Contact professionals now and acquire a modern printer that keeps everything streamlined.